Informationsystems play a significant role in the alignment of businessoperations through sectors such as accounting, legal elements as wellas every organizational needs to invest in technology for improvedcompetitiveness. Technology facilitates in the provision of costs ofdoing business as well as opportunities to do more activities. Mostimportantly, information technology brings about devices used inexchanging, storing, creating and the utilization of information.Some of the benefits of using information technology in conductingbusinesses include effective communication where the devicesfacilitate in increasing productivity (Affeldt and Silva, 2013). Italso enhances the basis through which better decisions are made withthe aim of making the expansion into new territories easier.Additionally, devices such as email servers, routers, and chatservices serve as the foundation of a company’s communicationstrategy. The electronically based communication systems help in thedissemination routine as well as critical business information in anefficient manner (Affeldt and Silva, 2013). Therefore, the use of ITbased solutions and equipment helps in solving communication needswithin a company through sending status reports to executivesinforming them to updated employees on critical business projects.They also facilitate in connecting trading partners as well ascustomers thus providing an efficient distribution platform (Affeldtand Silva, 2013).
Additionally,information technology based solutions bring about efficiency tobusiness operations through streamlining workflow systems, sharingstorage and collaborating workspaces. These factors allow employeesto process increased levels of work within a short period. They alsofacilitate the automation of routine tasks through making dataanalysis easier and storing information in a manner that can easilybe retrieved for future purposes (Affeldt and Silva, 2013). These arefollowed closely by the real-time response to customer’s questionsthrough email and telephone routing systems that connect thecustomers to any available customer service agent. Besides, the useof information technology-based solutions and resources allowsorganizations to maintain a competitive advantage over their rivalcompanies. For instance, the companies that use first-moversstrategies may employ information technology in creating new productsthus distancing their products from those existing in the market.These elements may enhance the companies’ customer service (Affeldtand Silva, 2013). On the other hand, companies following a low-costproduct strategy may employ information technology solutions toreduce their costs through increased productivity as well as thereduction of the need for employee overhead. These may be coupledwith the use of built-in information technology in the products thatmake it difficult for customers to switch platforms.
Consequently,information technology brings about economic efficiencies throughlowering the company’s costs. The use of IT infrastructurefacilitates in the centralization of redundant tasks at one location.For instance, a large organization may centralize their payrollfunction at one site with the aim of lowering employee costs. Theachievement of such an element facilitates the migration of high-costservices into an online environment. Besides, companies may offeremail support for customers that incur lower costs as opposed toliving customer support calls (Affeldt and Silva, 2013). These may befollowed closely by saving costs through outsourcing opportunities,remote work options, and lower cost communication options.
Theimplementation of an appropriate information technology systemrequires prevention of the adverse actions that may occur. Similarly,the development of an information technology system for anorganization requires integration of the existing components withimproved ones that may improve the productivity. For instance, anappropriate IT-based solution for an organization facing challengesin their operations would include ensuring that all the personnelunderstands the reasons for the change. It would involve theopportunity for everyone to participate in influencing the shape ofthe new situation or system (Affeldt and Silva, 2013). Additionally,in instances where project managers are required to design anddevelop programs connected with the implementation of a new system,one of the key elements includes identifying the reasons for theimplementation of the scheme. These may be followed by theinitiation, specification, and prioritization of information systemsto determine various aspects of feasibility in the project.Additionally, clear definition of the problems, opportunities andmandates would facilitate in the initiation of the project. Mostimportantly, the project manager may employ at least one particularmethodology for analyzing the business situation regarding theproblems or opportunities and model it through a formal technique.These elements would also require specification of the requirementsfor the system that enables a productive change in the operations ofthe business (Affeldt and Silva, 2013).
Therole of a project manager in such a situation would entail optimumattainment of organizational goals with and through other people.These functions are characterized by many strategies vast arrays ofcontrol, democracy, and autonomy. However, the achievement of theseroles faces various challenges such as managing the personnel’stime, objectives and resources with the aim of accomplishing tasksand implementing ideas. Managers employ effective methodologies indesigning and developing efficient systems based on businessrequirements through converting ideas into technical specifications(Ramirez et al. 2010). For instance, in an organization seekingimprovement in their operations through advanced communicationstrategies, reduced costs, and technology, information technologywould facilitate these factors. It would allow effectivecommunication with various stakeholders to collect information usingvarious techniques aimed at conveying proposed solutioncharacteristics. The data would be analyzed through projectmanagement methods to identify the potential areas needing change.Besides, the manager would develop methods for structuring andcommunicate the requirements. These would be coupled withidentification of the factors affecting user experience as well assecurity (Ramirez et al. 2010).
ContemporaryCASE tools in data modelling
Themodern analytical tools help organizations in optimizing theirbusiness operations as well as boost their sales. Most organizationsuse data in their operations and thus understand the need foremploying useful predictive analysis tools that help in maximizingtheir productivity. However, the modelling solutions used by thesecompanies are slow and require many data analysts to operate(Anderson et al. 2012). They also fail to handle the scale of dataneeded to remain relevant thus inhibiting them from makingappropriate decisions with the focus and speed needed. The challengefor these companies entails turning data into business valuedecisions and actions that may optimize their operations (Anderson etal. 2012). Nevertheless, to ensure competitiveness within theorganization, data model tools should continuously improve and evolvethrough iterations. The analytic outcome should also tie directlyinto core operational systems for effectiveness. The Computer-AidedSoftware Engineering (CASE) technologies bring about tools thatprovide automated assistance for software development as well asreducing time and costs incurred in the enhancement of the quality ofthe systems. These occur through the advanced features such as datadictionary support, navigation to linked diagrams, checking forconsistency and completeness as well as traceability requirements(Anderson et al. 2012). These are followed closely by automationreport generation, system simulation, performance analysis, layeringand checking for syntactic correctness. These features allow the CASEtools to provide solutions to organizations seeking the optimizationof their operations. These solutions include predictive andprescriptive analytics, automatic data modelling and generation ofreports and customization of perspectives with recommended actions.
Issuesin system analysis and development
Systemanalysis involves the examination of business situations with the aimof determining ways of developing solutions to the problems orsystems successfully. The process requires breaking the totaldevelopment process into small activities or phrases to facilitateeffectiveness. However, the achievement of these elements bringsabout various challenges that hinder the accomplishment of thedesired goals. Some of the problems include the need forconsideration and clarification of whether the existing system workscorrectly or there exist problems based on processes and speed(Ramirez et al. 2010). The challenges also involve the determinationof whether the system possesses the ability to access the workloadsuccessfully and lacks any technical hitches during the process.System analysis and development also include challenges such asensuring accuracy and reliability of the procedures employed. Mostimportantly, issues such as consideration of the costs required forthe implementation of the system pose significant challenges for mostanalysts as they need to provide rough estimations (Ramirez et al.2010).
Affeldt, F. S.,& Silva Junior, S. D. (2013). Information architectureanalysis using business intelligence tools based on the informationneeds of executives. Journalof Information Systems and Technology Management, 10(2),251-270. Doi: 10.4301/s1807-17752013000200004
Anderson-Cook, C. M.,Klamann, R. M., & Morzinski, J. (2012). Modelingthe Reliability of Complex Systems with Multiple Data Sources: A CaseStudy on Making Statistical Tools Accessible to Engineers. QualityEngineering, 24(2),280-291. doi:10.1080/08982112.2012.641152
Ramirez, R.,Melville, N., & Lawler, E. (2010). Informationtechnology infrastructure, organizational process redesign, andbusiness value: An empirical analysis. DecisionSupport Systems, 49(4),417-429. doi:10.1016/j.dss.2010.05.003